Privacy Policy

1. Introduction

St. Philip Neri Primary and Junior School ("SPN", "we", "our", or "us") is committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, store, and protect information about our students, parents, and website visitors in accordance with the Data Protection Act, 2019 of Kenya.

2. Data Controller

The Data Controller responsible for your personal data is:
St. Philip Neri Primary and Junior School
Joska, Off Kangundo Road, Machakos County, Kenya
Email: info@stphilipnerischool.sc.ke
Phone: 0711 999 111 | 0719 221 401

3. Information We Collect

We may collect and process the following categories of personal data:

• Student Data: Full name, date of birth, gender, academic records, health information, photographs, and emergency contact details.
• Parent/Guardian Data: Names, contact information (phone, email, address), identification documents, and financial information for fee processing.
• Website Data: IP address, browser type, pages visited, time spent on pages, and contact form submissions.
• Health Data: Medical conditions, allergies, vaccination records, and medication information necessary for student welfare.

4. Purpose of Data Collection

Personal data is collected for the following purposes:

• Managing student enrolment and providing educational services
• Billing and financial administration
• Providing special care, medical attention, and safeguarding
• Communication with parents regarding school activities and student progress
• Compliance with legal and regulatory obligations
• Marketing and promotional activities (with explicit consent)

5. Legal Basis for Processing

We process your data based on:

• Performance of a contract (enrolment agreement)
• Compliance with legal obligations
• Legitimate interests of SPN
• Consent provided by parents/guardians

6. Data Retention

Personal data will be retained for as long as necessary to fulfil the purposes for which it was collected. Upon expiry, data will be securely deleted in accordance with applicable legal requirements.

7. Photography and Videography

SPN may capture photographs and video images of students, staff, and parents for:

• Sharing student achievements and celebrating success
• Internal magazines, publications, and displays
• The SPN website and social media channels
• External marketing and media coverage

Consent is obtained through our Audio-Visual Consent Form. You may withdraw consent at any time by submitting a written request to our Data Protection Officer.

8. Your Rights

Under the Data Protection Act, 2019, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Object to data processing
• Withdraw consent at any time
• Lodge a complaint with the Office of the Data Protection Commissioner

9. Data Security

SPN implements appropriate technical and organizational measures to ensure the security of your personal data, including encryption, access controls, and regular security assessments.

10. Contact Us

To exercise your data protection rights or for any privacy-related queries, contact our Data Protection Officer:
Email: info@stphilipnerischool.sc.ke
Phone: 0719 221 401
Address: St. Philip Neri School, Joska, Off Kangundo Road, Kenya

11. Complaints

If you believe SPN has not correctly attended to your rights, you may lodge a complaint with the Office of the Data Protection Commissioner (DPC) of Kenya.

12. Policy Review

This policy is reviewed every 3 years or as required by changes in legislation.